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Careers at CAA

CAA is the organization supporting all professionals in the visual arts. Open positions and internship opportunities are listed here as they become available.

Full- and Part-Time Positions

Position Title: Chief Financial Officer        

Supervisor: Executive Director

Full-time, salaried with benefits 

Founded in 1911, CAA is the preeminent international leadership organization in the visual arts, promoting the field through intellectual engagement, advocacy, programs, and a commitment to the diversity of practices and practitioners.  Each year, CAA offers an Annual Conference, publishes four scholarly journals, and offers a variety of other programs. Visit CollegeArt.org for a complete description of programs and offerings.

CAA has more than 9,000 members worldwide. The majority of members are curators, art historians, scholars, visual artists, and designers.

Responsibilities:

The chief financial officer and chief operating officer is a senior management position, with primary responsibilities in the areas of budgeting, financial reporting and analysis, cash management, information technology, facilities and HR. 

The staff accountant, the IT manager, systems administrator and the office services and purchasing coordinator report to this position.

This individual in this position serves as non-voting ex-officio member of the audit committee and the finance and budget committee. 

Responsibilities include but are not limited to: 

Budgeting and Planning   

  • Works with the Executive Director and department directors to draft the annual budget. Holds budget meetings with individual departments to review expenses, spending requests and income. Identifies ways in which to allocate resources and control costs while keeping an eye toward internal and external issues affecting the institution’s financial health and future well-being. Proposes revenue initiatives and or cost controls to close budget shortfalls. Prepares documents for the treasurer, finance committee, audit committee and for the board of directors. 
  • Monitors actual vs. budgeted data, provides monthly financial reports to the staff, and, with the Executive Director and senior managers makes budget modifications as necessary.
  • Assists the program fundraising manager and grant manager(s) with grant budget development and reporting

Strategic Planning and Analysis

  • Provides financial and performance analyses for departments and organizes historical data for reporting as needed.
  • Participates in long range/strategic planning and financial feasibility of new ventures proposed within the organization.

Finance and Accounting

  • Responsible for overseeing all departmental budgeting and accounting functions including receipts, disbursements, reconciliations, the association’s payroll and general ledger journals. Conducts periodic review of all accounts to insure data integrity and resolution of any accounting and/or coding discrepancies.
  • Oversees the prompt recording and settlement of all receivables.
  • Oversees and reports on balances in investment accounts.
  • Closely supervises and evaluates finance staff and their work, setting goals, deadlines, and providing assistance. Identifies staff development opportunities.
  • Serves as liaison and assembles materials for annual audit with the independent accounting firm. Supervises preparation the annual audit schedules.
  • Supervises the timely submission of all tax filings.
  • Acts as primary contact for reviews by any public agency such as the IRS, NYS Department of Finance and Taxation, and the NYS Department of Labor.
  • With the fundraising department and/or grant manager, provides all financial reporting required by public and private grantors including NEA, private foundations and corporations.
  • Monitors UBIT liability from CAA revenue from advertising and the online career center, and their related expenses.
  • Oversees procedures to assure proper control and reporting of all financial transactions. Implements and develops internal controls for the association.
  • Reviews agreements with third party vendors.

Cash Management

  • Develops a cash flow projection as part of the annual budget process and actively monitors receipts and expenditures against the projection.
  • Advises Executive Director and Treasurer of short-term cash flow problems.
  • Maintains detailed information on restricted endowment funds.
  • Acts as the primary contact with the association’s bank and investment manager.

 Human Resources

  • Maintains current and past full time and part time employee files.
  • Ensures all materials are up to date and available to employees.
  • Ensures that all human resources are kept confidential.
  • Ensures that all employees are reviewed annually.
  • Ensures that all requirements of the employee handbook are followed; update as required by law or new policy.
  • Oversees the execution of twice monthly payroll through the outside payroll service (Paychex), insuring that all voluntary deduction related information is updated and processed.
  • Administers CAA benefit plans including eligibility and enrollments for health, dental, transit check and FSA programs.
  • Administers CAA’s retirement plan with TIAA including determining eligibility and enrollments, terminations, and proper transfers of retirement funds to employee accounts.
  • Serves as contact person for unemployment claims and Department of Labor requests.
  • At the direction of the Executive Director, participates in the successful resolution of employment disputes. 

Information Technology

  • Supervises IT manager to ensure association’s network and information management systems meet the needs of the organization. Works with IT manager to oversee databases.
  • Monitors IT department’s projects involving specific programs.
  • Works with IT staff to set department priorities and goals.
  • Works with IT manager to review systems administration; ensures necessary software subscriptions are maintained.
  • Works with IT manager and systems administrator to upgrade and deploy equipment. Ensures safeguarding of equipment and data.
  • Works with systems administrator to maintain telephones, printers, copiers and office equipment services for the organization.

 Facilities/Insurance

  • Responsible for organization’s property, liability and director and officer insurance renewals. Oversees annual workers compensation insurance audit. Obtains certificates of insurance and other insurance documents as needed.
  • Supervises office services and purchasing coordinator. Works with coordinator and staff to review onsite office storage.
  • Monitors scheduled onsite and of-site file clean-up.
  • With office services and purchasing co-coordinator schedules maintenance work and office space improvements.

Annual Conference

  • Works each year at the CAA annual conference at varying locations, overseeing financial matters and works in other areas as requested.

Desired Qualifications: The candidate should have a master's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience for a major profit or division of a large corporation.  Experience with a non-profit organization is desired.  Should have experience in partnering with an executive team, and have a high level of written and oral communication skills. Preference will be given to candidates with an MBA in Finance and the CPA or CMA designations.  Additional qualifications include

  • Excellent attention to detail and interpersonal skills.
  • Demonstrated ability to meet deadlines and quality expectations.
  • Demonstrated ability to work independently and collaboratively as a member of a team.
  • Flexibility, creativity, and initiative.
  • Pleasant demeanor.
  • Proficiency with Financial Edge, Microsoft Office tools and Office 365. Ability to work resourcefully and adapt to changing needs within the organization.
  • Occasional evening and weekend work may be required.

CAA is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, gender expression, or political affiliation.

Interested individuals should send a cover letter, CV, salary requirements and the names of three professional references to Hunter O’Hanian, CAA Executive Director at nyoffice@collegeart.org Please put your name and CFO SEARCH in the subject line.  No telephone calls please.

 


 

Position Title: Resources for Academic Art Museum Professionals (RAAMP) Project Assistant
Supervisor: Grants and Special Programs Manager 

This is a paid ($20 per hour), part-time position, non-benefited, with a schedule of no more than twenty hours per week for an initial period of up to three months with the possibility of extension.

Founded in 1911, the College Art Association (CAA) is the preeminent international leadership organization in the visual arts, promoting the field through intellectual engagement, advocacy, programs, and a commitment to the diversity of practices and practitioners.  CAA has more than 9,000 members worldwide. The majority of members are curators, art historians, scholars, visual artists, and designers.  Each year, CAA offers an Annual Conference, publishes two scholarly journals and offers a variety of other programs. For a complete description of programs and offerings, visit collegeart.org.

The Resources for Academic Art Museum Professionals (RAAMP) website is a project of CAA supported by the Andrew W. Mellon Foundation. Designed by committee members and museum leaders, it offers materials for practicing museum educators at college and university art museums (CUAMs) on practical and content-related guidelines.

CAA seeks a proactive and engaged individual as the RAAMP Project Assistant. The assistantship will provide an aspiring museum professional with the opportunity to liaise with a number of prominent CUAMs nationwide, as well as to learn a range of resources pertaining to different aspects of museum study.  Ideally, the Assistant will be familiar with academic art museums and enthusiastic about engaging with professionals from these institutions. 

The Assistant will assist with the daily administrative tasks of the project, including identifying published and community resources; finding and sharing content of interest to the academic art museum/gallery community; coordinating “Coffee Gatherings,” video practica, and other programming; and other administrative tasks as needed.

Responsibilities:

  • Conduct research to obtain materials relevant to academic art museum practices
  • Coordinate schedules for RAAMP video events
  • Assist with video creation and editing
  • Assist with resource sharing via the RAAMP website
  • Monitor and compile analytics on website performance
  • Assist project manager in designing and conducting surveys for evaluation
  • Disseminate new surveys for data collection
  • Other administrative duties as determined by the project manager, director of programs and publications, and/or executive director

Qualifications:

  • Preferred: Bachelor’s degree in art history or a related discipline and two to three years’ experience with museums, libraries, special collections, or digital collections.
  • Minimum: Three years’ study in an undergraduate capacity in art history or the visual arts and one year of experience in a museum or cultural institution.
  • Ability to work independently and take initiative on new projects.
  • Clear and articulate communication style in speech and writing.
  • Commitment to the full three-month term of the assistantship.

Interested individuals should submit a cover letter, resume, and a list of references to Cali Buckley, grants and special programs manager, via email (with “RAAMP Assistant” and applicant’s last name in subject line) at cbuckley@collegeart.org.  No telephone inquiries will be accepted.  Applications accepted until position is filled. Please include the names and contact information for two to three references who can speak to your qualifications and ability to perform the tasks requested.

CAA is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, gender expression, or political affiliation.