Programs » Annual Conference
Exhibit Options
Book and Trade Fair | Exhibit Options | Application Forms/ Contract | Exhibit Hall Map | Important Deadlines | Sponsorship | Advertising | Past Participants | List of Exhibitors
Single Standard Aisle Corner Exhibit Booth $1,500
Additional Standard Booths $1,300
Tabletop Exhibits for qualified applicants* Institutional Member: $475 Nonmember: $700
PRIORITY DEADLINE FOR APPLICATIONS IS THURSDAY, OCTOBER 31, 2019.
FINAL DEADLINE FOR APPLICATIONS WITH FULL PAYMENT IS FRIDAY, DECEMBER 6, 2019.
Booth space assignment is based on a priority point system until Thursday, October 31, 2019. Reservations received after this date will be assigned space on a first-come, first-served basis. Exhibitors receive three points per booth plus one point for each additional booth booked for each year represented in the Book and Trade Fair since 1996. For ads booked in the Conference Program, conference website, Art Journal, and The Art Bulletin, beginning in September 1996, exhibitors earn one point per full-page ad, a half point per half-page ad, and a quarter point per quarter-page ad. Contact Paul Skiff at pskiff@collegeart.org for further explanation of the point system. Exhibitors should carefully review the floor plan and select three priority booth choices in order of preference. If none of your choices are available, CAA will assign space as close as possible to your requested locations.
Exhibitor benefits:
- Listing and link on the conference website and in the free conference mobile app
- Complimentary or reduced registration to over 300 conference sessions, exposing you to the latest trends in art, scholarship, and education
- Discount on lodging at the conference hotels, where you will also earn 25 exhibitor priority points
- Three days of exhibit time
- A marketing opportunity rated “good to excellent” by 97 percent of past exhibitors
- As a registered exhibitor, you are welcome to propose a 90-minute session or workshop for the program of the 2019 conference. This is a limited opportunity with a deadline for proposals of September 15, 2019. For full details contact Paul Skiff at: pskiff@collegeart.org and put ‘Exhibitor Session’ in the subject field.
Standard Booth-- $1,400
Booths will be furnished with an 8-foot-high, draped back wall and 3-foot-high, draped side rails. A 7 x 44 inch identification sign with booth number is provided at no additional charge. Prices for Standard Exhibit Booths do not include the cost of furnishings, drayage, electrical, internet service, or labor. See below for more information on these additional costs.
Half Standard Booth-- $800
CAA allows no more than two qualifying companies to each share a single exhibit booth. You can make your own arrangements or have CAA match you with another company. Contact Paul Skiff, assistant director of Annual Conference, at pskiff@collegeart.org for more details. A 7 x 44 inch identification sign with booth number is provided at no additional charge. Prices for Half Standard Booths do not include the cost of furnishings, drayage, electrical, internet service, or labor. See below for more information on these additional costs.
Tabletop Exhibit-- $700, nonmembers; $475 Institutional Members
The following types of exhibitors qualify for Tabletop Exhibits:
- A registered nonprofit organization with 501(c)(3) status
- A publisher, distributor, wholesaler, retailer, or author with one to three titles to display
- A publisher of a periodical with circulation under 10,000 per issue
- An individual or educational or business organization with one to three products, programs, or services to promote
Only one Tabletop Exhibit is allowed per applicant. A Tabletop Exhibit includes one 6-foot, draped table, two chairs, and name sign, but does not include the cost of additional booth furnishings, drayage, electrical, internet or labor. See below for more information on these additional costs.
ESTIMATED ADDITIONAL SERVICE COSTS IN THE EXHIBIT HALL
DRAYAGE
Advance shipments crated: $174.50/ per cwt with a 200 lbs. minimum charge. Direct shipments crated: $182.75/ per cwt with a 200 lbs. minimum charge. Small package shipment of 30 lbs. maximum weight is $45.00.
INTERNET AND ELECTRICAL
Internet:
There will be free WiFi suitable for text-based messaging and web browsing but may not support other high bandwidth purposes. For higher bandwidth service there are several options:
Standard WiFi (up to 3Mb/s):
$165 per day if ordered before January 28, 2020. $205 after January 28, 2020.
Superior WiFi (up to 6Mb/s):
$328 per day if ordered before January 28, 2020. $510 after January 28, 2020.
Wired Internet (up to 3Mb/s):
$408 per day if ordered before January 28, 2020. $510 if ordered after January 28, 2020.
All orders for internet service require a $100 one-time labor fee for set up and strike plus $24 for technical support and 9% Chicago transaction tax.
Electrical Standard Outlet: $225 plus $101 per hour labor charge for installation.
Full details of the above services and costs will be included in the Exhibitor Service Kit that will be sent to all exhibitors by the show contractor, Freeman Exhibit Services. For first time exhibitors Freeman also offers dedicated special assistance for preshow ordering, labor, shipping, navigating the online service process and calculating costs. Please remember, Standard Exhibit Booth prices do not include booth furnishings. Furniture, lighting, booth accessories, and any additional draping or signs are the sole responsibility of the exhibitor and may be ordered in advance from Freeman Exhibit Services.
QUESTIONS about installation, furniture, equipment, and drayage should be directed to Freeman Exhibit Services at telephone: 773-473-7080;
Email: FreemanChicagoES@freemanco.com
CONFERENCE HOTEL
The Hilton Chicago hotel is the official hotel of the conference where we have negotiated the lowest CAA conference discount rates in the past six years for you. Single or double rooms start at $169.00, the lowest rates for comparable accommodations in the immediate area. Full details are listed here. Full information will also be sent to you after we receive your application.
PRIORITY DEADLINE FOR APPLICATIONS IS THURSDAY, OCTOBER 31, 2019.FINAL DEADLINE FOR APPLICATIONS WITH FULL PAYMENT IS FRIDAY, DECEMBER 6, 2019.
CONTACTS
DIRECT YOUR QUESTIONS REGARDING EXHIBITS TO:
Paul Skiff
Assistant Director for Annual Conference
212-392-4413
FAX: 212-627-2381
DIRECT YOUR QUESTIONS REGARDING SPONSORSHIPS TO:
Alison Chang
CAA Sponsorship and Partnership Manager
212-392-4436
DIRECT YOUR QUESTIONS REGARDING ADVERTISING TO:
Veken Gueyikian
Nectar Ads
718-302-9800
veken@hyperallergic.com