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Important Deadlines
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Photo: Stacey Rupolo
CAA 114TH ANNUAL CONFERENCE EXHIBITS CALENDAR
Friday, November 21, 2025: Priority application deadline for Book and Trade Fair exhibitor applicants. Take advantage of your history of past participation in the conference and apply by this deadline to receive the most favorable location in the exhibit hall.
Monday, December 1, 2025: First round of in-person booth assignments; confirmation packages mailed.
Monday, December 22, 2025: Final deadline for uploading your logo, company description and contact person information for the in-person conference exhibitor index.
Tuesday, December 23, 2025: Final deadline for Book and Trade Fair applications and full payment; all remaining confirmation packages mailed.
Tuesday, January 6, 2026: Deadline to submit names of exhibitor staff for conference registration/exhibitor ID badges. You will receive an email and link to submit the names.
Sunday, January 25, 2026: Deadline for making hotel reservations to receive the conference discount guest room rate.
Friday, January 30, 2026: Deadline for exhibitor content to be uploaded to virtual exhibits through the same upload portal as the in-person exhibitor index.
On site, in-person exhibitor schedule
Hilton Chicago Hotel, 720 South Michigan Avenue
Conference Registration: Salon A, Lower Level
Book and Trade Fair: Salon A, Lower Level
All times listed in CST
Wednesday, February 18, 2026: 9:00 a.m.–5:00 p.m., Exhibitors pick up registration packages and badges. Load in and set up in Exhibit Hall.
Thursday, February 19–Friday, February 20, 2026: Exhibits open to conference attendees. 9:00 a.m.–6:00 p.m., Thursday and Friday.
Saturday February 21, 2026: Exhibits open to conference attendees.
9:00 a.m.–2:30 p.m. Last day of exhibits.
2:30–5:00 p.m. Exhibitor dismantle and load out.
Friday, April 10, 2026: Virtual exhibits close at 5:30 p.m. EST