Programs » CAA113
Important Deadlines
Book and Trade Fair | Exhibit Options | Application Form | Important Deadlines | Sponsorship | Advertising | Past Participants
Photo: Stacey Rupolo
CAA 113TH ANNUAL CONFERENCE EXHIBITS CALENDAR
Wednesday, November 20, 2024: Priority application deadline for Book and Trade Fair exhibitor applicants. Take advantage of your history of past participation in the conference and apply by this deadline to receive the most favorable location in the exhibit hall.
Friday, November 29, 2024: First round of in-person booth assignments; confirmation packages mailed.
Friday, December 20, 2024: Final deadline for uploading your exhibitor company description, logos and contact information, to the in-person exhibitor index for listing in the in-person conference online program.
Friday, December 20, 2024: Final deadline for Book and Trade Fair applications and full payment; all remaining confirmation packages mailed.
Monday, January 6, 2025: Deadline to submit names of exhibitor staff for conference registration/exhibitor ID badges. You will receive an email and link to submit the names.
Tuesday, January 21, 2025: Deadline for making hotel reservations to receive the conference discount guest room rate.
Wednesday, January 22, 2025: Deadline for exhibitor content to be uploaded to virtual exhibits through the same upload portal as the in-person exhibitor index.
2025 Conference in-person, on site exhibitor schedule:
New York Hilton Midtown Hotel, 1335 Avenue of the Americas
Conference Registration: 2nd Floor Promenade
Book and Trade Fair: Rhinelander Gallery, 2nd Floor
Wednesday, February 12, 2025
9 a.m.–5 p.m., Exhibitors pick up registration packages and badges. Load in and set up in Exhibit Hall.
Thursday, February 13 – Friday, February 14, 2025, Exhibits open to conference attendees.
9 a.m.–6 p.m., Thursday and Friday.
Saturday February 15, 2025, Exhibits open to conference attendees.
9 a.m.–2:30 p.m. Last day of exhibits.
Saturday February 15, 2025
2:30–5 p.m. Exhibitor dismantle and load out.
Friday, April 11, 2025 – Virtual exhibits close at 5:30 p.m. EST